Project Management for Small Project

Project Management for Small Projects

A Practical Guide to Efficiently Managing and Delivering Small-Scale Projects

This 2-day training course is designed to provide a foundational understanding of project management with a focus on the practical aspects of managing small-scale projects. Participants will learn how to apply essential project management principles to initiate, plan, execute, and close small projects effectively. Through interactive sessions, case studies, and hands-on exercises, attendees will gain the skills needed to manage projects of limited scope, budget, and duration with confidence and precision.

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Price

$800

Instructor

Patrick Ng

Duration

2 Days

Lesson

8 modules

Language

English

Level

Beginner

Day 1: Introduction to Small Project Management and Planning

Morning

Module 1: Fundamentals of Project Management (1.5 hours)

Understand the definition of a project and key PM terminology
Recognize the unique characteristics of small projects and how they differ from larger, more complex initiatives
Identify the basic phases of a project life cycle (initiation, planning, execution, monitoring/controlling, closeout)

Module 2: Initiating Small Projects (1.5 hours)

Define and document a clear project charter for small projects
Identify and categorize stakeholders; define their roles and responsibilities
Understand how to clarify project objectives, success criteria, and scope boundaries

Afternoon

Module 3: Essentials of Project Planning (1.5 hours)

Break down project work using a Work Breakdown Structure (WBS) or task list approach suitable for small projects
Estimate activity durations, resource needs, and identify milestones
Understand the basics of resource planning for small teams

Module 4: Scheduling & Budgeting for Small Projects (1.5 hours)

Develop a simple project schedule using basic Gantt charts or timeline tools
Estimate project costs and create a basic budget
Introduce techniques to manage limited budgets and respond to schedule constraints
Day 1 Wrap-Up: Recap main concepts, Q&A, preview of Day 2 topics

Day 2: Executing, Monitoring, and Closing Small Projects

Morning

Module 5: Risk Management & Problem-Solving (1.5 hours)

Identify potential risks early in small projects
Use simple qualitative techniques to prioritize risks
Apply basic problem-solving approaches to handle issues as they arise

Module 6: Communication & Stakeholder Management (1.5 hours)

Develop a concise communication plan aligned with stakeholder expectations
Apply strategies for effective stakeholder engagement and influence
Use simple reporting tools to keep stakeholders informed

Afternoon

Module 7: Project Execution & Monitoring (1.5 hours)

Track progress against baseline (schedule and budget)
Identify early warnings of issues and changes; implement corrective actions
Manage small changes in scope effectively

Module 8: Closeout & Lessons Learned (1.5 hours)

Conduct a smooth project handover and closure process
Document lessons learned to improve future projects
Celebrate team successes and reflect on personal professional growth

Course Conclusion & Next Steps (30 min)

Recap all key learnings
Provide quick post-training assessment or quiz
Discuss next steps, including recommended resources, templates, and continuous learning opportunities
Final Q&A and wrap-up.

By the end of the 2-day training, participants should be able to:

Understand fundamental project management concepts, terminology, and life cycle stages applicable to small projects.
Initiate small projects effectively by defining clear objectives, scope, and success criteria.
Develop practical project plans, including schedules, budgets, and resource allocations, suitable for smaller-scale initiatives.
Identify and manage project risks, communicate effectively with stakeholders, and monitor project progress against objectives.
Apply best practices for project execution, closeout, and capturing lessons learned to improve future project outcomes.

Patrick Ng

Project Manager

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